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Company Secretarial Services

Hong Kong Company Secretarial Services｜Statutory Returns, Compliance Management, Annual Maintenance One-Stop Shop

Company Secretarial Services

According to the Companies Ordinance, any limited company must appoint a company secretary. The requirement for this company secretary is that he must be a Hong Kong resident or a Hong Kong registered company (meaning a licensed secretarial firm providing company secretarial services). If the director of the private limited company can only be one person, then this director can also have another status, that is, to act as the company secretary, when he is required to provide secretarial services. What is company secretarial service? It will be explained in detail below.

Acting Statutory Company Secretary

Responsible for the minutes of the Annual General Meeting

Presentation of annual report for the year

Responsible for change of business address and registered address

Directors and even the Secretary are responsible for changing their personal data.

Preparing and submitting details of directors' appointments and removals properly

Assistance in the submission of business registration certificates

Prepare the Significant Controllers Register (SCR) properly.

To ensure that all operations and decisions of the company are legal.

The benefits of company secretarial services are numerous

With the help of a secretarial company, a Hong Kong limited company will be able to handle all the company's affairs in a better way, which will make the company's operation better and its business will naturally flourish. The fees for secretarial services are generally affordable. The following are some of the benefits of using the services of a company secretary:

Effective administration and management

With secretarial services, a large number of administrative tasks can be handled, including processing some basic documents, recording changes in the company, and managing share certificates and transfers of company shares, among other things. Having an outsourced secretarial company to take care of all the secretarial work will ensure that the company will be able to operate in accordance with business practices and at the same time comply with the legal requirements.

Complete the task within the specified time

As the secretarial team is experienced and well organised, they are able to handle and complete various tasks in the best and most time-saving way, with remarkable results, so that the company will never be affected by delays in any matter, big or small.

Save on Training Costs

Secretarial services through outsourced secretarial firms are affordable, and with this type of service, you do not need to spend additional money or time to train a new employee to be appointed as a company secretary, as we at Together Ltd. already have everything you need for secretarial work, such as qualifications and knowledge. For a fee, we can provide you with a comprehensive and efficient secretarial service without a lot of hassle.

Reducing Legal Risks

With the help of a company secretary, you can ensure that your company complies with all laws in its operation and avoid being fined or even criminally prosecuted for breaking the law. By outsourcing company secretarial services, the professional team can perform their duties effectively, and the fees for secretarial services are generally affordable, so company owners do not have to worry about omissions or mistakes in the procedures, thus reducing the risk of being fined.

WeCorp Together provides a wide range of company secretarial services.

WeCorp holds a "Trust or Company Service Provider Licence" and provides absolutely reliable company secretarial services, so you don't have to worry about missing government documents and other things in the coming year.

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Why does every Hong Kong company need professional secretarial services?

Running a company in Hong Kong is not just about business development, it is also about the need for someone to deal with the tedious but vital statutory compliance procedures. Under the Hong Kong Companies Ordinance, every registered company is required to appoint a qualified company secretary who is responsible for handling all legal documents and ensuring the company's continued compliance with government requirements.

Many entrepreneurs spend valuable time on administrative tasks such as handling annual returns, meeting minutes, and filing documents, yet may still be at risk of fines for not being familiar with the latest regulations. By choosing WeCorp's professional company secretarial services, you are putting the burden of compliance in the hands of experts, so you can focus on expanding and growing your business.

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Company Secretarial Services

HKD900
Annual fee from $900

The annual fee for secretarial services starts from HK$900 and this secretarial service includes:

  • First of all, it must be the post of Company Secretary.
  • Filing of company annual returns with the Companies Registry
  • Transfer of Shareholdings
  • Change of Directors/Change of Information
  • Responsible for company name change
  • Change of address of the responsible company
  • Issue of existing share capital
  • A government fee of HK$105 is also payable.
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WeCorp Company Secretarial Services: Comprehensive Coverage of Your Compliance Needs

We provide not only the fulfilment of statutory requirements, but also systematic corporate governance support and risk prevention:

Processing of Annual Returns (NAR1)

  • Timely preparation and filing of annual returns with the Companies Registry
  • Ensure the accuracy of your declaration to avoid late penalties and legal liabilities.

Administration of Company Documents and Registers

  • Professional maintenance and updating of articles of association, register of directors and shareholders and minutes of meetings
  • Ensure that all statutory documents are properly filed and ready for inspection at all times

Registration of Change of Company Particulars

  • Efficient handling of changes in company directors, shareholders, secretaries, registered addresses, etc.
  • One-stop processing of form submissions and government communications to ensure timely updating of public records

Frequently Asked Questions

Can a non-Hong Kong resident be appointed as the secretary of a limited company?

If the company secretary is an individual and not a secretarial firm, he must ordinarily reside in Hong Kong. However, if the company secretary is a body corporate, he needs to have a registered office or place of business in Hong Kong before he can be appointed as the secretary of a limited company.

We will provide secretarial services and list out the relevant prices according to the needs of each client. If you want to know more about our secretarial service charges and relevant details, please contact us for further enquiry.
Your company can change the position of secretary at any time, but the change must be notified to the Companies Registry within 14 days of the change, and the notification must be in the form of a proforma.
No. Unless they are duly authorised by the board of directors, company secretaries have no right at all to manage the company.
Under the current Hong Kong law, every limited company is required to appoint a company secretary, at least one, who may be an individual or a secretarial firm. The company secretary is a statutory position and is responsible for, among other things, making arrangements for meetings, preparing minutes of meetings, filing statutory documents with major government departments and ensuring that the company's operations are in full compliance with legal requirements.
Since a company secretary can be an individual or a corporate body (i.e. a limited company, such as a secretarial company), this can be answered in two ways: if it is an individual, he must be a legal Hong Kong resident aged 18 or above; but if it is a corporate group, the secretarial company is of course a limited company registered in Hong Kong.
In fact, non-Hong Kong residents can also become company directors. However, if the company secretary is a person, he must ordinarily reside in Hong Kong; if he is a body corporate, he must have a registered office or place of business in Hong Kong. It should be emphasised that every private limited company must have at least one director and one secretary. If a company has only one director, he may not act as the secretary of the company and will have to find another qualified individual or body corporate to act as the secretary.
If you are in a situation where you would like to seek secretarial services from a company, you can do so by appointing us as your company secretary. You may choose to appoint us as your company secretary. Please contact us for details.

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